Billing
The proof becomes the bill.
A delivered, proved stop raises the invoice, immediately or accumulated weekly or monthly per customer. Shorts become credits, returnables carry deposits, GST is handled, and it posts to Xero or MYOB without anyone retyping it.
Proof of delivery
Bayview Hotel Thu 07:43
- 60/60King sheet, white
- 112/120Bath towelshort
- 40/40Bath mat
Invoice
Composed from what was delivered, not what was ordered
| 60 × King sheet, white | $192.00 |
| 112 × Bath towel | $212.80 |
| 40 × Bath mat | $64.00 |
| Short 8 × Bath towel, credit | — |
| Linen bags · 9 out / 9 back | deposit nil |
| GST 10% | $46.88 |
| Total | $515.68 |
The short became a credit before anyone in the office saw it. The bags balanced, so no deposit line.
Invoice on delivery
The invoice is composed from what was delivered, not what was ordered. If the driver recorded a short, the invoice already knows.
Frequency and accumulation
Per customer: invoice every delivery, weekly, fortnightly or monthly. Accumulated invoices list every delivery with its proof.
Credit and adjustment notes
Rejects, shorts and pricing corrections become credit notes linked to the original invoice, never edits to it.
GST, deposits, tax invoices
Tax treatment per line, deposit handling for returnables, and a tax invoice that meets the ATO's requirements.
Xero and MYOB
Invoices, credit notes and payments sync to Xero in Release 1 and MYOB after. Customers map once; the accounts person stops re-keying.
Statements, ageing and holds
Statements go out on schedule. The AR ledger ages debt and can place an automatic credit hold on the account, which the dispatch board respects.
Driver pay and run cost
Pay rates per driver or per run feed the cost side, so what a run cost is a report rather than a guess.
Where this matters most
The same module, in your trade.
See how billing shows up on a normal morning in the trades boXe is built for.